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EMAIL SECURITY TIPS FOR EMPLOYEES

Email security is a critical component of overall cybersecurity, particularly in a workplace setting where sensitive information is frequently exchanged. Here are some essential email security tips for employees to help protect their personal and organizational data:                                      

1. Use Strong and Unique Passwords

  • Create Strong Passwords: Use a mix of uppercase and lowercase letters, numbers, and special characters. Avoid using easily guessable information like birthdays or common words.
  • Unique Passwords: Ensure that your email password is different from passwords used on other platforms or services.
  • Change Passwords Regularly: Update your password periodically and after any potential security incidents.

2. Enable Multi-Factor Authentication (MFA)

  • MFA Setup: Enable multi-factor authentication on your email account to add an extra layer of security, requiring a second form of verification (e.g., a code from an authentication app or a text message) in addition to your password.

3. Be Cautious with Attachments and Links

  • Verify Sender: Always verify the sender’s email address before opening any attachments or clicking on links, especially if the email is unsolicited or unexpected.
  • Scan Attachments: Use antivirus software to scan attachments before downloading or opening them.
  • Hover Over Links: Hover your cursor over links to check the URL before clicking. Look for inconsistencies or signs of phishing (e.g., misspelled domains, suspicious redirects).

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